Organising a memorable event requires not only creativity but also managing your budget efficiently. For example, studies show that up to 30% of an event’s budget can be spent on unforeseen costs if not adequately planned. At Grupo Premium, we guarantee optimised management that minimises this risk. We also understand the challenges that our clients face when planning an event. Our goal is to help you optimise your resources, manage every detail efficiently, and ensure the success of your celebration.
Key steps to manage your event budget
- Define your objectives and priorities: before starting, clarify what you want to achieve when celebrating your event. Identify the most critical aspects and allocate a significant part of the budget to them. For example, at events such as the presentation of wines from Guía Peñín on our La Terraza de San Juan, we prioritise customer experience and exclusive views as the main attraction.
- Set a realistic budget: consider all possible costs, from space renting to small details such as decoration and transport. Leave a margin for unforeseen events, which would ideally be between 10% and 15% of the total budget. These costs can include last-minute assembly adjustments, additional fees for schedule changes, or even unforeseen expenses for logistics and transportation. Having this margin ensures that you can face surprises with no need to modify other key aspects of the event.
- Request multiple quotes: comparing prices from different suppliers can help you find the best value for money. Thanks to our wide variety of spaces, we can offer you different comprehensive packages that include adapted catering services, customised decoration, logistics management, and extra activities designed to ensure that your event is a success. For example, La Terraza de la Alcazaba or La Terraza de San Juan include catering and decoration services adapted to each client’s budget.
- Choose a space that suits your needs: opting for a versatile and well-located place, such as our spaces in the centre of Malaga, can save you additional transport and decoration costs. For example, at the Malaga Film Festival 2023, our terraces made it possible to create an exclusive atmosphere without the need for significant decorative interventions, given the natural views and the unique atmosphere of the historic centre. In addition, our location can be easily accessed by public transport or on foot, eliminating the need for complex logistics expenses.
- Leverage all-in-one solutions: having a supplier that offers multiple services can simplify event management and reduce logistics costs. At Grupo Premium, we offer spaces, catering, decoration, and activities all in one place. An example of this is the networking days for Turismo Andalucía, where we combine adapted spaces and customised catering services, guaranteeing the comfort of the attendees.
- Control expenses in real-time: keep a detailed record of all payments and costs during the organisation process. This will allow you to adjust expenses if an unforeseen event arises. In the beer-tasting contest celebrated at the Malaga Trade Fair and Congress Centre (FYCMA), our team managed to closely control the resources, ensuring that every element of the event was covered without exceeding the budget.
- Commitment to sustainability: choosing local and seasonal products is not only cheaper but also environmentally conscious. For example, at our Bendito restaurant, we use fresh ingredients such as local avocados and tomatoes, guaranteeing quality and reducing environmental impact while offering customised and authentic menus. At Grupo Premium, we work with local suppliers to ensure quality and sustainability. Likewise, in events such as the activities organised in Bendito, we highlight the use of zero-mile and seasonal ingredients.
Case study: How Grupo Premium optimises budgets
We have developed a unique methodology to ensure that every penny invested by our clients helps create a memorable event. Here you can read about some examples:
- Malaga Film Festival 2023: we optimised the budget by using our terraces for exclusive meetings, taking advantage of the views and location without the need for additional investments in decoration.
- MARCA Sport Weekend: we designed a dynamic event tailored to the customer’s needs, maximising the use of spaces in the centre of Malaga to reduce logistics costs.
- Career days for Turismo Andalucía: we offered comprehensive packages that included catering, decoration, and event management, saving time and money for the client.
What can we do to help you?
At Grupo Premium, we offer a comprehensive service that covers all aspects of the organisation of events, ensuring that every detail is covered. From unique spaces and customised menus to complimentary activities, we’re your trusted partner, so you don’t have to worry about a thing.
Contact us and discover how we can turn your next event into an unforgettable and fantastic experience!
Comments